Privacy Notice – Department B

Last updated: [Month Year]

Department B (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Notice explains how we collect, use, and protect personal information when you interact with us, including when you visit departmentb.co.uk, book a talk or service, or contact us.

This notice applies to business contacts, website visitors, and clients.

Who We Are

Department B provides talks, advisory services, and consulting to organisations on the human advantage in an AI-driven world.

For data protection purposes, Department B acts as the data controller of your personal data.

The Information We Collect

Information you provide directly

We may collect:

• Name
• Job title
• Organisation/company name
• Email address
• Phone number
• Billing or payment details
• Information included in enquiries or booking forms
• Information shared when booking a talk, workshop, or advisory service

Information collected automatically

When you use our website:

• IP address
• Browser type and device information
• Website usage data via cookies or analytics tools

Information from third parties

• Business contact details shared by your organisation
• Professional details from publicly available sources (e.g. company websites or LinkedIn)

We do not intentionally collect sensitive personal data.

How We Use Your Information

We only use your personal data where the law allows us to.

To deliver services

• Managing bookings for talks and advisory services
• Communicating about engagements
• Processing payments and contracts

To manage relationships

• Responding to enquiries
• Maintaining business records
• Client relationship management

Marketing and thought leadership

• Sending insights, updates, or invitations relevant to our work
• Sharing content on the human advantage in an AI world

You can opt out at any time.

Website improvement

• Analysing website usage to improve performance and user experience

Legal Bases for Processing

Legitimate interests

• Running and developing our business
• Managing relationships
• Promoting services appropriately

Contractual necessity

• Delivering booked services
• Managing payments and agreements

Consent

• Where required for marketing communications

Who We Share Your Data With

We may share your data with trusted service providers, such as:

• Website hosting providers
• Payment processors
• IT and email providers
• Accountants or legal advisers

They only receive necessary data and must protect it.

Who We Do Not Share Your Data With

• We do not sell your data
• We do not rent your data
• We do not share it for third-party marketing

We only disclose data if legally required.

International Transfers

Some providers may operate outside the UK/EEA. Where this happens, we ensure appropriate safeguards are in place.

How Long We Keep Your Data

We keep personal data only as long as necessary:

• Client/financial records: up to 7 years
• Enquiries: typically up to 2 years
• Marketing data: until you unsubscribe

We may anonymise data for records and insight.

Cookies

We use cookies to:

• Understand website traffic
• Improve user experience
• Support site functionality

You can control cookies through your browser.

Links to Other Websites

Our site may link elsewhere. We are not responsible for those sites’ privacy practices.

Your Rights

You have the right to:

• Access your data
• Correct inaccurate data
• Request deletion
• Restrict or object to processing
• Withdraw consent
• Request data portability

Contact Us

For privacy questions or requests:

Email: crawford@departmentb.co.uk
Registered address: 128 City Road, London, United Kingdom, EC1V 2NX
Company Number: 16915191

You can also complain to the UK Information Commissioner’s Office (ICO).

Updates

We may update this notice occasionally. Please check back for the latest version.

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